Extra costs are added to base rate and can be used for various purposes, as for example for the expenses calculation and management of rooms cleaning, for adding beds or for special offers, making the rates system of PMS Hotel System Online very flexible.
They are divided in two categories: single costs, that are applied only once for the whole length of the reservation, and daily (or weekly if you use weekly periods) costs, that can be applied for a choosen number of days inside the reservation. Each of these two categories is divided respectively in two more categories, the fixed costs one, that is with prefixed price, and the percentage costs one, with price calculated as a percentage of the rate. Besides the belonging to these categories a cost is characterized by:
- Days in which it is applied (if daily). You can choose between applying it to all the days of the reservation, all minus one, alternate days, only in selected week days, or you can choose the days each time that the cost is inserted.
- Number by which it is multiplied. You can choose to multiply the cost by the numer of people of the reservation or by a number choosen each time that the cost is inserted.
- Periods in which insertion is permitted. You can choose to make possible the insertion of the cost only in selected periods.
- Application as extra bed. If a cost is considered as extra bed it will increase the number of people of the reservation, making it possible to insert reservations with a number of people bigger than the maximum capacity of the room.
- Maximum number of contemporaneous costs. You can choose to put a limit to the number of times that a cost can appear in the same period.
- Incompatible rates. You can prevent the insertion of the cost if associated to a selected rate.
- Incompatible rooms. The reservation to which the cost is assigned can not occupy the selected rooms.
- Inventory items to be eliminated. You can choose to delete some items from the inventory of the occupied room or of a stockroom at the moment when the cost is selected.
To add a cost to a reservation you can select it manually when inserting or modifying the reservation, or you can make it automatically insert itself when a rate to which it is associated is selected. The cost can be associated to the rate also taking into account the duration of the reservation, considering if it is bigger or smaller than a predefined value, or considering the number of days remaining to the beginning of the reservation or the number of reservations inserted contemporaneously.
The daily cost can be associated to specific days of the reservation, this way you can see to which days it is applied from the table with all the reservations or from the reservation modification page.
As said before combining the characteristics of a cost you can use it to manage various demands of an hotel or residence administration, some examples are shown below.