Through the rooms inventory it is possible to manage rooms cleaning. It will suffice to insert in the inventory of each room an item called “cleaning” and to create an ad hoc extra cost called “cleaning”, even with a price of zero, that when inserted will delete the “cleaning” item from the room inventory.
To the cleaning staff it will suffice to check the rooms where the “cleaning” item is missing to know which ones have to be cleaned, and they will be able to restore it once they have finished. Through the PMS Hotel System Online privileges system you can create users that are allowed to see and modify only the quantity of the “cleaning” item in rooms inventory.If registering of check-in and check-out is enabled in “configure and customize” then, when adding the “cleaning” item to a room inventory, you will be able to select the option “item needed for check-in”. This way, when you register the check-in of a reservation, it will be moved to a room that has already been cleaned. After check-in you can add the “cleaning” extra cost to the reservation each time you want to consider the occupied room as no longer clean.
If the cleaning is not done everyday it will be useful to use a daily cost associated to specific days of the reservation, this way when from the table with all the reservations we ask a report of the reservations present in one day, the cost will appear in its own column only if it is associated to that day. You can also multiply the cost by the number of people so you know how many sheets you have to change. If for example we have a 2 days reservation in which the “cleaning” cost is associated only to the first day, selecting the first day (from 1 to 2 of April 2005) from the table with all reservations will show us:
| N° | Client_surname | Strarting_date | Ending_date | Cleaning | |
| 1 | Smith | 01-04-2005 | 03-04-2005 | 1d x3 | |
Meanwhile selecting the second day (from 2 to 3 of April 2005) will show us that the cost is not present anymore:
| N° | Client_surname | Strarting_date | Ending_date | Cleaning | |
| 1 | Smith | 01-04-2005 | 03-04-2005 | ||
To have a table like this one with only surname, starting and ending day, and cleaning you can create a user with disabled login called “cleaning” and set in his preferences only the cleaning cost column for the table with all the reservations. This way in this table the administrator user will be able to choose the cleaning profile and see only desired columns.
If in the price of total rate you don’t calculate cleaning costs you can still insert a cleaning cost with zero as its price.